Privacy Policy

Purpose

Habitat for Humanity Nova Scotia (HFHNS) is committed to protecting the privacy, confidentiality and security of the personal information that it holds by adhering to the obligations set out in the Personal Information Protection and Electronic Documents Act (PIPEDA) with respect to the management of personal information. HFHNS is equally committed to ensuring that all employees and volunteers of HFHNS uphold these obligations. Violations of this policy through intent or neglect may result in disciplinary action up to and including termination of employment or association with HFHNS. Where appropriate, legal sanctions may also be pursued. This policy applies to the activities of HFHN in managing personal information that it collects during the course of its activities under PIPEDA and during the course of its regular administrative activities. Legislative Requirements: The Personal Information Protection and Electronic Documents Act (PIPEDA) is a Canadian law relating to data privacy. It governs how private-sector organizations collect, use and disclose personal information in the course of commercial business. PIPEDA became law on April 13, 2000. HFHNS is responsible for the personal information that it collects as a result of its activities and which it subsequently retains, uses, discloses, and destroys. HFHNs will continue to develop and implement policies and practices to ensure that personal information is handled in strict accordance with PIPEDA and other relevant legislation and regulations. We will;

• ensure open and timely communication to employees and individuals about HFHNS policies, procedures and practices with respect to the handling of personal information.
• ensure the standards for classifying the sensitivity of personal information, to determine the appropriate level of security required for the information
• ensure that personal information is safeguarded from improper access, loss and use.
• ensure procedures are in place under which individuals may request access to their personal information, request correction of their personal information, and file complaints concerning the management of their personal information
• ensure procedures are in place under which individuals are notified of an improper collection, retention, use, disclosure or destruction of their personal information
• monitor the degree of compliance with this policy annually and where required, initiating action to correct any deficiencies

Collection of Personal Information

HFHNS collects personal information from individuals for various purposes. HFHNS may also collect personal information for administrative reasons, e.g. to provide individuals with publications or other requested information. HFHNS commits to collecting only personal information which is directly related to an operating program or activity of HFHNS. Wherever possible, such information will be collected directly from the individual about whom it pertains. The amount and the type of the information collected will be limited to that necessary to fulfill identified purpose(s). HFHNS employees collecting personal information on behalf on HFHNS will be required to be able to explain to individuals the purpose(s) for which the information is being collected.

Consent

HFHNS is committed to seeking the consent of individuals prior to the collection of their personal information. The form of consent may very depending on the circumstances and the type of information being sought. Consent can be express or implied and can be provided directly by the individual or by an authorized representative.